Purpose:
To provide a multidisciplinary PBM working group that reports to the South West Regional Transfusion Committee (SW RTC), collaborating on regional work, providing education and a network of support for PBM within the Southwest region.
The group was formed in 2015 by John Faulds and superseded the Blood Conservation Group.
Aims and Objectives:
To provide education and support on the 4 pillars of PBM within the Southwest region.
- To share best practice techniques within the region, promoting safe and effective patient blood management.
- To collaborate on PBM projects where applicable and standardise PBM practice where possible.
- To identify areas of clinical practice improvement for PBM to ensure continued practice development and improvement.
- To work with the SW RTC in the implementation of new guidelines and safety initiatives.
Membership & Structure:
- Clinical staff working in hospitals in the southwest region that have an association with PBM are eligible for membership.
- Health care professionals working in an equivalent role in National Health Service Blood and Transplant (NHSBT within the southwest).
- The group requires a Chair, +/- Clinical Lead (if Chair is not a Clinician) and Administrator.
- There are no restrictions on member numbers but attendance to meetings must be confirmed prior to meeting dates.
- There is currently no patient representation on this group.
- Outside speakers and other staff members are welcome by invitation but may be asked to leave for discussions of clinical incidents or other sensitive confidential issues.
- There is no specific length of time for membership, however hospitals must update the administrator with any changes to PBM contacts.
- Members of the group agree for their professional details (name, place of work, email address) to be shared on the SW PBMG SharePoint page.
Accountability:
- The Chair/ Clinical lead are responsible for reporting the workstream to the SW RTC and providing updates on the SW RTC newsletter.
- The positions of Chair/Clinical lead should be reviewed/reappointed after 3 years, with consideration of any expressions of interest for a new leadership.
- Group members are responsible for cascading information to their hospital.
- Confidentiality and Freedom of Information - all members must take particular care of group papers / electronic files in their possession prior to and after meetings. Any patient identifiable information should be disposed of in accordance with NHS policy.
- SharePoint access will be to group members only and individual access managed by the group administrator.
- Information on Share Point will be reviewed as to relevance 6 monthly by the Chair/ Clinical lead and Administrator.
Document control/ sharing:
- Minutes from each meeting will be circulated to the group and uploaded to the SharePoint and JPAC website.
- The chair is responsible for taking the minutes. The duty is facilitated by the NHSBT administrator, and in their absence is rotated amongst the members.
- Members of the group can discuss, share, and access information on SharePoint. Members agree that any documents/policies/information shared on this platform are accurate at the time of posting.
- Chat forum function available on the SharePoint website +/- group email for discussion purposes.
Review:
- The group will review the relevance and value of its workstream at each meeting, and when reporting back to the SWRTC.
- ToRs to be reviewed 2 yearly.
Quoracy/Meetings:
- 3 meetings per year to be held.
- Where possible 1 meeting per year to be face to face to support networking.
- 1 meeting per year to be informal – no agenda.
- The Chair/ Clinical Lead and Administrator will organise dates/ locations of the meetings and send relevant information to the group.
- An Agenda will be circulated at least 2 weeks prior to the meeting.
- Invitation to the meetings will be by invitation only and with the aims and objectives of the group in mind.
- For any group decisions, documented responses must be gathered/recorded from at least 6 trusts.
- Informal meetings are not subject to these conditions.
Definition of terms:
- PBM – Patient Blood Management
- RTC – Regional Transfusion Committee